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New Hire Processing Checklist – Supervisor

Employee Name:                                                                                Start Date:                                                          
Position:                                                       Supervisor:                                          Location:                                     
Section II: Role of Employee Supervisor

Receive the New Employee

[ ] Review a copy of the employee’s job application and resume.        [ ] Become familiar with the employee’s education, training and experience.   [ ] Review the job description with the employee, including essential job functions,         [ ] responsibilities and working relationships.            [ ] Discuss with the employee the unit organization and the department division organization. Explain the total organization and the role of the employee.           [ ] Review the employee’s career goals and objectives. Relate them to the goals and objectives of the position and the department.  [ ] Set aside at least two hours during the first week to read/review the Employee Handbook and ask any questions.            

Introduce the New Employee

[ ] Introduce the new employee to his/her co-workers: [ ] Indicate to each co-worker the new employee’s position and responsibilities.              [ ] Explain the essential functions of each person to the new employee.            [ ] Acquaint the new employee with the environment: [ ] Tour the facilities.        [ ] Explain location of restrooms, coffee and/or break areas and parking facilities.          [ ] Explain the various departments within the organization and their interrelationship.   [ ] Set a time and date, within one week, to cover any questions or concerns of the new employee and check on progress. 

Introduce the New Employee to Job

[ ] Explain the environmental setting: [ ] Ensure the new employee’s work area, equipment, tools and supplies are prepared and available.      [ ] Explain the levels of supervision within the department.    [ ] Provide new employee with the necessary or required training program information.                [ ] Confirm that employee understands the use of: [ ] Telephone    [ ] E-mail/Internet             [ ] Copy machine             [ ] Mail procedures           [ ] Supply procedures      [ ] Explain the following processes: [ ] The hours of work, overtime procedures, and call-in procedures     [ ] Timesheet submittal   [ ] Emergency telephone numbers for employee’s use          [ ] Location of the department’s first aid equipment [ ] Housekeeping responsibilities

Pending Issues and Other Requirements

                                                                                                                                                                                                                                                                                      ___                              

Follow Up Actions:                                       ____________                                              ___                          

Section II Orientation Completed by:                                                                  Date:               ___                    

RETURN TO HUMAN RESOURCES UPON COMPLETION

© Copyright – Employers Associates Inc. 2011

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