Keys to Successful New Employee Orientation and Assimilation

• Once the offer has been accepted, maintain contact regularly with the future new employee before the first day of employment.
• Ensure the new employee receives all orientation paperwork well in advance of the first day of work.
• Provide details regarding the schedule of activities for the first day, the time and place to report.
• Provide a friendly, welcoming environment for the orientation and be well prepared.
• In addition to completing paperwork, explain the vision, mission, values, and culture of the organization.
• Introduce the new employee to other employees and provide a tour of the facility.
• Arrange for lunch on the first day with the new employee’s manager or co-workers.
• Follow up regarding unfinished paperwork and to ensure the transition is going smoothly.
• REMEMBER — New hire processing may occur on the first day, but true assimilation is a long-term process.

Identify the components and responsible parties for each part of your assimilation process.

• Follow the established timetable for all actions such as coach/mentor meetings, goal setting, and performance feedback.
• Be proactive and keep in close contact with your new employees.
• Establish and execute retention programs and provide employee recognitions.